Instead of “please forward this email,” you can say “please pass this along,” “could you forward this to the relevant team?” or “please circulate this email.” The best wording depends on who should receive it and how formal the message needs to be.
Best Options by Tone and Audience
- Please pass this along
- Please share this email with the relevant people
- Could you forward this to the relevant team?
- Please send this on to anyone who needs it
- Would you mind forwarding this email?
- Please circulate this email
- Please share this with the relevant team
- Could you pass this on to anyone who needs it?
- Please forward this message to [name/team]
- Feel free to share this email
- Please distribute this to the relevant recipients
- Could you share this with your contacts?
- Please make sure this reaches [person/team]
Please pass this along
Friendly and natural when the recipient can decide who else needs the information. Example: “Please pass this along to anyone who may be interested.”
Please share this email with the relevant people
Clear and professional. It tells the recipient to share the message while leaving the exact audience to their judgment.
Could you forward this to the relevant team?
Polite and specific. A question can sound less commanding than an instruction, especially when you are asking a colleague for a favor.
Please send this on to anyone who needs it
Natural and slightly informal. It works well for internal updates, practical information, or community messages.
Would you mind forwarding this email?
A courteous request when you are asking one person to do something for you. Add the intended recipient if there could be any ambiguity.
Please circulate this email
Best when the message should go to a group, department, mailing list, or wider set of stakeholders. “Circulate” is more formal than “pass this along.”
Please share this with the relevant team
Useful when the email itself does not need to be forwarded verbatim but the information should reach a particular group.
Could you pass this on to anyone who needs it?
Friendly and flexible. It is useful when you do not know every person who should receive the message.
Please forward this message to [name/team]
The clearest option when you know exactly who should receive it. Naming the destination removes uncertainty.
Feel free to share this email
Less directive than “please forward.” It gives permission rather than making a request, so use it when sharing is optional.
Please distribute this to the relevant recipients
Formal wording for administrative, organizational, or official communication. It can sound too stiff for an ordinary colleague-to-colleague email.
Could you share this with your contacts?
Useful when asking someone to pass information through their own network. It is common for events, opportunities, surveys, and announcements.
Please make sure this reaches [person/team]
Direct and outcome-focused. Use it when delivery matters more than whether the recipient forwards the original email or relays the information another way.
Be Specific About Who Should Receive It
If the audience is known, name it: “Please forward this to the finance team” is clearer than a vague request to “share widely.” If forwarding may expose earlier messages or attachments, also make sure the email chain is appropriate to share.