“Please call me when you are available” is polite, but there are more natural ways to phrase the request. “Call me when you have a moment” is relaxed and professional, while “Please call at your convenience” is more formal.
Call-Back Requests at a Glance
- Call me when you have a moment
- Give me a call when you’re free
- Please call at your convenience
- When you have time, could you call me?
- Give me a call when you get a chance
- Please get in touch when you’re available
- Let me know when you’re free to talk
- Call me when it suits you
- Could you ring me when you’re free?
- Feel free to call when you have time
- When you’re available, I’d appreciate a quick call
Choose the Phrase Based on Urgency
- No rush: “Call me when you have a moment.”
- Formal: “Please call at your convenience.”
- Arrange a time first: “Let me know when you’re free to talk.”
- Need the call: “When you’re available, I’d appreciate a quick call.”
- British and conversational: “Could you ring me when you’re free?”
Call me when you have a moment
Natural and low-pressure for colleagues, friends, or family.
Example: “Call me when you have a moment—I just need to check one detail.”
Give me a call when you’re free
Friendly and conversational.
Example: “Give me a call when you’re free this afternoon.”
Please call at your convenience
Polite and formal, with no implication that the call is urgent.
Example: “Please call at your convenience to discuss the arrangements.”
When you have time, could you call me?
Soft and considerate, especially if the recipient is busy.
Example: “When you have time, could you call me about the invoice?”
Give me a call when you get a chance
Relaxed and common in everyday work communication.
Example: “Give me a call when you get a chance and we’ll go through it together.”
Please get in touch when you’re available
Broader than a phone call, so it works when email or messaging would also be acceptable.
Example: “Please get in touch when you’re available so we can confirm the next step.”
Let me know when you’re free to talk
Useful when you would rather agree a time before calling.
Example: “Let me know when you’re free to talk and I’ll make sure I’m available.”
Call me when it suits you
Very flexible and friendly.
Example: “Call me when it suits you—there’s no rush.”
Could you ring me when you’re free?
Natural in British English and slightly more conversational than “call.”
Example: “Could you ring me when you’re free later today?”
Feel free to call when you have time
Warm and low-pressure, best when the call is optional or informal.
Example: “Feel free to call when you have time if you want to talk it through.”
When you’re available, I’d appreciate a quick call
Professional and clear when you genuinely need a response by phone.
Example: “When you’re available, I’d appreciate a quick call about the contract.”
If the Call Is Urgent, Say So
“When you are available” suggests flexibility. If the matter is time-sensitive, give a reason and a timeframe instead: “Could you call me before 3 p.m. if possible? I need to confirm the booking.”
A Good Professional Default for “Please Call Me When You Are Available”
“Call me when you have a moment” works well in most workplace relationships. It is clear without sounding demanding.