“This is to inform you” is formal and often more stiff than necessary. In most emails, “I’m writing to let you know,” “Please note that,” or “I wanted to update you” sounds clearer and more natural.
Best Options for “This Is to Inform You” by Formality
- I’m writing to let you know
- I’m writing to inform you
- I wanted to let you know
- Please be advised that
- Please note that
- I’d like to let you know
- I’m getting in touch to let you know
- Just a quick note to let you know
- I wanted to update you
- I’m writing with an update
- For your information
- I need to make you aware that
- We would like to notify you that
I’m writing to let you know
Professional and natural for most workplace emails.
Example: I’m writing to let you know that the meeting has been moved to Thursday.
I’m writing to inform you
A direct formal alternative that preserves the original tone.
Example: I’m writing to inform you that your application has been approved.
I wanted to let you know
Warmer and slightly less formal, especially for routine updates.
Example: I wanted to let you know that the report is now available.
Please be advised that
Formal and authoritative; suitable for notices, policy messages, and official communication.
Example: Please be advised that the office will close at 4 p.m. on Friday.
Please note that
Concise and professional when highlighting information the reader should be aware of.
Example: Please note that payment is due within 30 days.
I’d like to let you know
Polite and personal without sounding overly formal.
Example: I’d like to let you know that I’ll be leaving the team next month.
I’m getting in touch to let you know
Friendly professional wording, especially in British English.
Example: I’m getting in touch to let you know about a change to your booking.
Just a quick note to let you know
Casual and useful for brief routine updates.
Example: Just a quick note to let you know that the deadline is now Monday.
I wanted to update you
Best when the recipient already knows the background and you are providing new information.
Example: I wanted to update you on the progress of the review.
I’m writing with an update
Clear wording when the message is specifically a status or progress update.
Example: I’m writing with an update on your support request.
For your information
Concise but somewhat formal; best when the information requires awareness rather than action.
Example: For your information, the final version has now been circulated.
I need to make you aware that
Useful when the information is important, sensitive, or may require attention.
Example: I need to make you aware that there has been a delay in processing the order.
We would like to notify you that
Formal organizational wording for official notifications.
Example: We would like to notify you that our terms will change from 1 October.
Use the Simplest Opening That Fits
If the information is routine, you can often skip the introductory formula completely. “The meeting has been moved to Thursday” is clearer than “This is to inform you that the meeting has been moved to Thursday.”