“Please let me know your availability” is professional and natural, but there are more direct or conversational ways to schedule a meeting. Good alternatives include “Please share your availability,” “What times work for you?” and “Please let me know when you’re free.”
Best Scheduling Phrases by Tone
- Please share your availability
- Let me know what times work for you
- When are you available?
- What time works best for you?
- Please let me know when you’re free
- Could you send me some times that work?
- What does your schedule look like?
- Please send over your available times
- Let me know a convenient time for you
- Could you let me know your preferred time?
Please share your availability
Concise and professional for email, scheduling messages, and formal requests.
Example: Please share your availability for a 30-minute call next week.
Let me know what times work for you
Friendly and flexible when the other person can suggest several options.
Example: Let me know what times work for you on Tuesday or Wednesday.
When are you available?
Direct and natural when the relationship allows a simple question.
Example: When are you available for a quick catch-up?
What time works best for you?
Best when the date or general time window is already understood.
Example: Thursday works for me — what time works best for you?
Please let me know when you’re free
Polite and slightly more conversational than “your availability.”
Example: Please let me know when you’re free for a brief call.
Could you send me some times that work?
Useful when you want multiple options rather than a single preferred time.
Example: Could you send me some times that work for you next week?
What does your schedule look like?
Conversational and suitable with colleagues or familiar contacts.
Example: What does your schedule look like on Friday afternoon?
Please send over your available times
Clear professional wording when arranging appointments or interviews.
Example: Please send over your available times for the week beginning 5 October.
Let me know a convenient time for you
Polite and considerate, particularly when you want to accommodate the other person.
Example: Let me know a convenient time for you, and I’ll send an invitation.
Could you let me know your preferred time?
Best when a set of possible times already exists or the date has been agreed.
Example: Could you let me know your preferred time for Monday’s meeting?
Give a Time Window When Possible
Scheduling is faster when the request includes boundaries. Instead of asking for unrestricted availability, try “Please let me know what times work for you on Tuesday or Wednesday afternoon.” That makes it easier for the other person to respond with usable options.