“Please note” is correct in email, but it can sound formal or abrupt if overused. Natural alternatives include “please be aware,” “keep in mind,” “for your information,” “I wanted to highlight,” and “a quick reminder,” depending on what you need the reader to notice.
Choose the Phrase Based on Why It Matters
- Please be aware
- For your information
- Just a note
- Keep in mind
- Please bear in mind
- I wanted to highlight
- I’d like to point out
- Please remember
- For reference
- It may be helpful to know
- A quick reminder
- Please take note
- I wanted to flag
Please be aware
A professional alternative for information the reader genuinely needs to know.
Example: Please be aware that the office will close at 4 p.m. on Friday.
For your information
Use this for information the recipient should have but may not need to act on.
Example: For your information, the revised policy is now available on the intranet.
Just a note
A softer, conversational opener for a small piece of information.
Example: Just a note that the meeting room has changed to 3B.
Keep in mind
Useful for a consideration the reader should remember while planning or deciding.
Example: Keep in mind that approval can take up to five working days.
Please bear in mind
A slightly more formal version of “keep in mind,” common in British English.
Example: Please bear in mind that the figures are provisional.
I wanted to highlight
A polite way to draw attention to an important point without sounding commanding.
Example: I wanted to highlight the revised deadline in the final paragraph.
I’d like to point out
Use this when directing attention to a fact, distinction, or issue that may otherwise be missed.
Example: I’d like to point out that the quoted price does not include delivery.
Please remember
Best for information the recipient has already been told or is expected to know.
Example: Please remember to submit your expenses by Friday.
For reference
Useful when providing information, a document, or a detail that may be useful later.
Example: For reference, I’ve attached the previous version of the agreement.
It may be helpful to know
A courteous, low-pressure phrase for useful background information.
Example: It may be helpful to know that parking is limited near the venue.
A quick reminder
Use this for a friendly reminder about an existing arrangement, deadline, or task.
Example: A quick reminder that our call is scheduled for 10 a.m. tomorrow.
Please take note
More formal and directive than “please note,” so use it when the information needs particular attention.
Example: Please take note of the revised safety procedure before your visit.
I wanted to flag
A common workplace phrase for drawing attention to a potential issue, change, or risk.
Example: I wanted to flag a possible delay with the supplier order.
Avoid Making Every Detail Sound Urgent
If the information is routine, a direct sentence is often better than any attention marker. Instead of “Please note that the meeting starts at 2,” you can simply write “The meeting starts at 2.” Reserve stronger wording such as “please take note” for points that genuinely need emphasis.